KLM wrongly turning away passengers with made-up passport rules

Exclusive: Dutch airline and its French partner are both denying boarding to properly documented travellers

Off limits: KLM aircraft at Amsterdam airport (Getty Images)

Two of Europe’s leading airlines are wrongly turning away UK passengers whose passports comply with post-Brexit EU rules.

KLM Royal Dutch Airlines has told The Independent that it regards British passports as expiring after 10 years, even if the actually expiry date is months later.

This is contrary to the European Union rules on passport validity for nationals from a “third country”, as the UK has opted to become after Brexit.

A British passport must meet two conditions for travel to the EU:

• It must have been issued less than 10 years ago on the day of entry to the EU country
• It must be valid for at least three months after the intended date of return from the EU

The European Commission in Brussels has made it clear that these rules are independent of each other; a passenger with a passport issued on 1 November 2012 could travel to the EU (and wider Schengen area) any time up to 31 October 2022, so long as the expiry date met the second condition.

But KLM insists that no passport can have been issued more than nine years, nine months ago. The airline says its French partner, Air France, does the same.

KLM’s policy came to light after one passenger, Robert Banks, was turned away from a flight from Newcastle to Amsterdam on 22 July 2022.

His passport was issued on 8 August 2012, allowing him to travel to countries within the EU up until 7 August 2022. It expires on 8 April 2023, more than eight months after the intended scheduled return.

Since he had been wrongly denied boarding, Dr Banks applied for statutory compensation under European air passengers’ rights rules as well as recompense for his air fare and lost accommodation costs.

Dr Banks had spent £3,000 on flights and hotels for himself and his wife for a combined holiday and attendance at a conference.

Because of KLM’s decision, the couple were due a full refund of air fares plus cash compensation of £220 per person under European air passengers’ rights rules.

Dr Banks complained to the airline, and received a response from Andreas Possehn of the Air France-KLM legal affairs department, who wrote: “I can confirm that the rules for entry into the EU/Schengen area are that passports may only be valid 10 years max.

“So for a visit you have to count 10 years minus the three months to check validity to enter Schengen.”

Dr Banks took his case to The Independent, which contacted KLM.

An airline spokesperson insisted it was the passenger’s mistake, saying: “The rules and regulations evolve but the customer was denied to board because he did not fulfil the necessary entry requirements.

“It is the passenger’s responsibility to check the necessary entry requirements prior to travel.”

Dr Banks said: “Our experience on my being denied boarding can only be described as devastating, especially as we were sure, having checked and double-checked the requirements, that my passport was valid.

“The meeting I was to have attended in Munich had originally been planned for 2020, but had to be postponed twice due to the pandemic.

“I was to have given the opening paper on the following Monday and I missed one of the most important aspects of a scientific meeting, which is the direct interaction with colleagues.

“The whole thing felt unreal, a feeling only underlined when KLM subsequently reminded us to check in for our flight from Munich to Milan. 

“Not only did I miss an important meeting, but we both lost a longed-for holiday.

“I have flown with KLM many times in the past and always regarded them as highly reputable, so it is especially disconcerting to see them denying any responsibility for our traumatic experience.”

The Independent asked KLM to provide a legal justification for its decision several days ago.

Meanwhile, KLM and Air France passengers who are properly documented for Europe, but whose British passports were issued more than nine years and nine months ago, are likely to be turned away due to the policy.

They will be able to claim against the airlines.

The Independent has also notified the UK Civil Aviation Authority of the KLM and Air France policy.

Until earlier in the year both easyJet and Ryanair were applying the same mistaken “rule”. They are now compensating passengers who they wrongly turned away.